General Volunteer Policies
Team policy requires each family to volunteer one shift per child swimming for each meet. (No more than 2 shifts per family required for each meet.)
Signing up for volunteering is a two-step process:
First Step: During registration you will specify the volunteer role you would prefer. From this preference, the volunteer coordinator will assign you a role sometime before the first practice which will be displayed in the My Accounts portion of the website.
We have two types of roles on the team; general roles such as timer, concessions, ribbons, etc. that we no longer preassign during the registration process, and specialized roles that either require a specialized background (i.e., stroke judges) or continuity from week to week (i.e., tent parent). During registration, you can either choose the "General" role or specify your preference for one or more specialized roles. If the specialized roles you request are full, you will be assigned the general role.
Signing Up for Volunteer Shifts at Swim Meets
Second Step: Sometime during May typically after practices have started, we will open the schedule for you to sign up your swimmers for the meets they will attend, and to pick your corresponding volunteer roles and shifts. If you are assigned to the "General Volunteer" role, you can pick from the available jobs and shifts. If you are assigned a specialized role, you will still need to designate which meets you will attend and many specialized roles also require designating a shift.
Please go to Meets portion of the website to complete this step. When you see the green "Open" oval, you are free to signup.
Both my spouse and I have been assigned a role, and we only have one swimmer. Do we both have to volunteer?
Absolutely not, but you are welcome to if you want to go above and beyond the call of duty. You have both been assigned a role as you both made a preference during registration. During meet sign up, you only need to choose one of you to volunteer.
I have been assigned a specialized role. Do I need to do anything else?
YES. You still need to sign up for Volunteer Shifts when the schedule opens. See "Signing Up for Volunteer Shifts at Swim Meets" above.
We have two swimmers on the team, and we have other young children who are not swimming yet. How can we possibly both volunteer and still watch our young children?
We have two swimmers on the team, and my spouse has to work on Saturdays. How can we possibly both volunteer?
As you can imagine, you will not be the first family in these situations and many similar combinations on our swim team. We have a couple of different solutions to your dilemma, and depending upon your situation, we will absolutely work something out. One option is for the attending parent to volunteer as a tent parent which counts as two shifts. Other options include opportunities to volunteer for roles that occur before or after the meet such as equipment setup and take down. We also have a few roles that don't require assistance during a meet, but often times they do require a significant amount of time. Regardless of your situation, please contact the volunteer coordinator to work this out.
My spouse and I are going to be gone one weekend, and the kids' grandparents (or babysitter) will be taking the kids to the meet. Do they have to fullfill our volunteer role?
Other than the Championship Meet when we have our highest demand for volunteers, we will simply say "have fun" provided you are a family that regularly meets your volunteer commitment. Please email the volunteer coordinator in advance to make sure you are not flagged for failing to meet your volunteer commitment. If you have flexibility on choosing the weekend you will be gone, away meets require a significantly less number of volunteers than home meets.
What does "shifts" mean?
Most rolls are divided between first shift (event 1 through event 45) and second shift (event 46 through 87). Obviously the first shift is in the cooler hours of the morning, but you have to be on your toes earlier in the morning and the shift is a little longer than the second shift. Six and unders finish at the end of event 47. So if you only have 6 and under swimmers, you will need to sign up only for first shift. Second shift is a bit shorter not only because of three less events, there is only two 6 and under events. However, the second shift will be a bit warmer.